To see the certified notifications sent by an issuer, you have to select "Evidence | My EviNotices".

List of fields in EviNotice

All EviNotices are loaded in the middle of the screen (including drafts).

The fields that appear are listed below:

• Status: It indicates the status of the message
  • Draft: A copy of the message has been saved, but it has not been registered in the system yet.
  • New: The message has been registered in the system and it will be processed and validated.
  • In progress: The message has been internally processed and validated. It will subsequently be sent.
  • Sent: The recipient's mail server has acknowledged the delivery of the email.
  • Dispatched: The message has been sent.
  • Delivered: The server has put the email in the receiver's account.
  • Open: The recipient has opened/read the message.
  • Answered: The message‘s recipient has answered the message.
  • Failed: Email processing has failed.
  • Closed: The email has been processed and delivered, and the delivery has been successfully completed.
• Recipient: Name of the person or company, email account and legal identification of the EviNotice‘s receiver.
• Subject: A brief description of the content of the message.
• Creation: The date on which the EviNotice was registered in the system.
• Size: It indicates the size in bytes of the EviNotice and its attachments.
• Occurrences: Graphic display of the EviNotice status.
  • Sent.
  • Read
  • Accepted/Rejected
• Last update: It corresponds to the last date and time in which an event occurred.

Selecting an EviNotice to see its content

To view the content of an EviNotice, simply select one of them.

The information that appears in the message is as follows:

• Summary: A summary of the status/outcome of the notification process is shown.
• Answer: In case the recipient has accepted or rejected the notification and added an answer.
• Content: In this section, the subject and the body of the message appear on the one hand, and on the other, the following action buttons:
  • Open in a new window: Open the CAM URL (unique internet address where you can view the notification) in a new window.
    • Event History: A new modal window appears showing a history of what happened since the notification was registered in the system. The messages that appear are listed below:
      • Message created.
      • Content of the certified message.
      • The message has been sent to the courier service for shipment.
      • Failed to deliver to the courier service.
      • Message delivered to the recipient.
      • Failed to deliver to the recipient.
      • Message delivered to the recipient by the courier service.
      • Message opened by the recipient.
      • Message accepted and answered by the recipient.
      • Message rejected and answered by the recipient.
      • The message has expired before being delivered.
      • Failed to deliver or process the message.
      • Unknown or unidentified event.
      • Closed message.
    • Reuse: It takes you to the "New EviNotice" screen where all the options and content are filled in with the same values ​​as the original email. Evicertia considers this message as new and starts the process again.
    • Download: It allows to download the original content sent in the notification and Affidavits. If we apply a SHA-256 feature to this content, we can obtain the cryptographic summary included in the Affidavit.
      • Content of the message: It allows to download the original content sent in the notification.
      • Last Affidavit: It allows to download the last Affidavit.
      • All affidavits (zip): It allows to download all Affidavits of the notification in a zip file.
      • Download all (zip): It allows to download all Affidavits and content of a notification in a zip file.
    • Print: If pressed, the whole content of the message is printed.
• Affidavits: All the certifications that have been generated since the message was entered in the system until the time of the query are displayed. For each of these certifications a PDF document is generated (signed, sealed and optionally, deposited with a notary). By clicking on the icon you can view the affidavit or download it. More information can be found on the following link: Affidavits.
• Details: Evidence details are shown.
  • Universal Locator: Information about the unique message identifier in Evicertia.
  • Type of evidence: EviNotice - Sending of reliable electronic notification (link to the content).
  • Status: It shows the status of the EviNotice.
  • Outcome: It shows the result of the EviNotice.
  • Sender: Name and email of message’s sender.
  • Name or legal name: Legal identification of message’s sender.
  • Recipient/s: Name, legal identification and email or mobile phone of the of the message‘s sender.
  • Creation date: Message registration date in Evicertia.
  • Tracking end date: Date on which notifications or answers will stop being generated and their archiving will follow.
  • Years of online custody: Time in years of online custody.
  • Years of notarial deposit: Time in years of notarial custody.
  • Notary: It shows the profile of Notary.
  • Level of certification: Certification with which the sending is made.
  • Profile of Affidavits: It indicates when the affidavits are generated.
  • Signature of acknowledgement of receipt: Method used to verify the identity of message‘s recipient.
  • It requires captcha: If the use of captcha is required in the acceptance/rejection.
  • Chances for agreement: Chances for agreement
  • Comments are allowed. Entering comments when accepting/rejecting the message is allowed.
  • Custody Access Control: Method used to access control to the message.
  • Language: Language of notifications of the message.
  • Appearance: Add header and/or prefixes to the subject highlighting that the communication is certified.
  • Total size with annexes: Total size of the message with attachments.
  • Content Size: Total size of content.
  • Content Hash: Cryptographic summary of sending.
  • Cost Centre: Cost Centre value.

To exit any modal window, press the cross (x) on the top right of the page. It takes you to the previous screen before opening the modal window.

Other actions

Other actions can be carried out on the list of EviNotices, including those shown below

• Sorting: As in any other email or webmail software, Evicertia allows to sort emails by any of the fields in the list. To start sorting them, you have to click on the name of the desired field.
• Search: It is allowed to select messages in which some of the fields of: Recipients or Subject, the text you entered in this field appears,
• Advanced: By clicking on this button, a modal window appears that allows to select the fields and set values ​​to run the filter. More information can be found on the following link: search filters.
• Reports: It allows to request reports in excel or csv format, with the data of the processed messages.
• Refresh: On the top right of the page there is a small button that allows to reload the list (and thus avoid reloading the page).
• Organization/Owner: Next to the refresh button there is a drop-down displaying several items.